Getting Creative With Emails Advice

ADVANTAGES OF ELECTRONIC COMMUNICATION When there is a seamless communication process in an organization, productivity increases, sales volumes improves and stakeholders’ value is solidified. Therefore it is imperative to ensure that there is a well-defined route of communication that is not only efficient but also understood by the players’ within the various business stages. These has the effect of aiding is timely decision making for the good of the organization. Unlike traditional way of communication through meetings in boardrooms and other such arrangement, with email addresses, staff within an organization are able to prepare reports and send to the bosses in a timely manner. More so, communication among various departments is easy without unnecessary movements from their desks. Second, it is cheap to send communication by use of an email. In large organizations, senior staff may need to travel outside the country but are equally required to give direction on critical matters in an organization. But with improvement of information technology such staff can be able to have their email addresses liked to their phones, tablets or laptops and can be able to be consulted even when away in a cheaper way than making a telephone call.
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Third, with email help, a trail of correspondence is recorded and can be retrieved in event there is a dispute. More so, it serves as a good reference so that a party to communication can remain relevant to the subject been discussed. An email helps by tracking the time and date of communication between staff and customers. Such thread helps in monitoring which staff is not responding to request of customers inquiry
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Email addresses are critical for passing confidential information or reports to the right people in an organization. The sensitivity of such critical information is safeguarded by use of passwords that are unique to the address owner. Tracking of email address that has been used to leak sensitive customer detail is very possible by simply conducting a system audit. That way, the culprits can easily be brought to book because the address is and passwords are unique to the owner of the email addresses. The advantages associated with emails far much out do the negatives and should, therefore, be adopted by all organizations for purposes of improving their efficiency and tracking of staff besides keeping records. It is therefore imperative to make use of information technology to save on time associated with unnecessary movement across departments by staff. Customers have a more positive impression about a company that has an email address unlike that does not have and only uses the traditional post office box and telephone numbers. The use of email address not only improves on trust but also on the overall company image.